Conferences are generally understood as a meeting of approximately seven people to discuss a particular topic. At a conference, innovative ideas are thrown about and new information is exchanged among experts.
When organising a conference, meticulous planning must be carried out well in advance. All important aspects of the conference must be covered, from experience, a backup plan to handle emergencies is always mandatory in case the original plan goes wrong.

The planning works better when individuals in the planning and administrative committee have clear roles and responsibilities assigned. Most conferences have one or more keynote speakers who will deliver the keynote speech. These are common at academic and business conferences. The speakers chosen are eminent personalities in the related field and their presence is meant to attract more people to attend the conference.

Conference Organisers

We work with 35% of or clients on a trade basis to organise and deliver what’s meaningful to their audience offering everything you need to deliver the ultimate WOW! factor. Along with general conference audio visuals exhibit events also provide iPad hire and Microphones to enhance your engagement with your audience.

As your Conference Organiser exhibit events will advise you on what we think is appropriate to ensure your conference is a success including creative studio and technical elements.

Unlike the majority of conference organisers, Exhibitevents have a one stop shop environment built over time to facilitate and create the best in sets, Backdrops, lighting, AV and sound for your conference.


Conference Production

A lot of things are needed during the conference, such as basic stationery supplies, name tags for confirmed attendees and seating arrangements. At the main entrance to the venue, a registration table would need to be set up, with a receipt book for collecting participation fees. Arrangements must be made to provide water, tea and coffee throughout the duration of the conference.

As each of these points is being taken care of in preparation for the conference, the budget has to be continuously tracked and expenses have to be managed accordingly. Tracking of the master plan also needs to be done on an ongoing basis. In this way, the conference will progress smoothly and will appear well-planned to all.

Exhibit Events can organise all these elements with our furniture hire and in house state of art printing production facility incorporating large format printing, Tension fabric printing, and precision cutting & finishing.


Business Conferences

Business conferences from the ground up require a massive amount of research and data gathering. The reality of a business conference is that, without any experience, you can lose a lot of time over-thinking each little detail while overlooking the most important issues.

From past experience a short one-day conference shouldn’t have as elaborate a theme as a longer three-day conference. The theme of a small conference of 30 people or less should be more focused than a larger conference that may include parties and galas.

Here at exhibit events we can help you every step of the way when producing your business conference from inception to production to audio visuals including furniture and accessories.


Medical Conferences

Medical Conference Process

  • Ideal Venue search
  • Audio Visual  requirements
  • Stationery Printing
  • Food and beverage management
  • Accommodation
  • Staging and set production & Design
  • Post conference entertainment and full support facilities

Remember do not hesitate to contact us if you require any assistance with the above list, or vast experience can keep you on track. Also don’t forget we can supply furniture and additional production staff if required.


Conference Venues

Conference Venue finding can be very tedious, time-consuming and sometimes very expensive if not executed properly. Here at exhibit events specialise in conference venue finding, our objective is to find the right venue, in the right location, at the right price to complement the aims & objectives of your event.

Whatever the area of space required or town or city we will find the right venue. You will find our reliable, transparent, patient and professional approach both reassuring and a pleasure to work with.

We aspire to be your extended team members your objectives become our objectives! We work on your behalf to acquire the best facilities for your allocated budget. So don’t delay get your conference off to the very best start and work with time served professionals.

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